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Kairosys

Privacy Policy

Last updated: October 24, 2026

1. Information We Collect

When you visit Kairosys, certain information is collected automatically, including your IP address, browser type, operating system, referring URLs, and pages visited. This is collected through two tools: Google Analytics 4, which measures traffic and usage patterns, and Microsoft Clarity, which produces heatmaps and session replays. Both set cookies and both are described in section 5. You can opt out of Google Analytics with the Google Analytics Opt-out Browser Add-on, and you can block either tool by blocking cookies or third-party scripts in your browser.

If you contact us through our discussion form, we collect the information you voluntarily provide, including your name, email address, company name, and project details.

When you use the Build-Ready Scope Grader, we store an anonymized assessment record: the project archetype, answer codes, dimension scores, aggregate score, budget band, timeline band, and a random completion identifier. This record does not include your name, email address, IP address, or free-text project description. If you ask us to email the report, we also collect your email address in order to send it. The report URL contains only the assessment state, never personal data.

2. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and project discussions
  • Improve our website and services
  • Analyze website traffic and usage patterns
  • Produce anonymized, aggregate benchmarks and improve our tools
  • Communicate with you about our services

3. Data Protection

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. All data transmissions are encrypted using HTTPS/TLS.

4. Third-Party Services

We use the following third-party services:

  • Google Analytics 4 — Website analytics and traffic analysis (uses cookies)
  • Microsoft Clarity — Heatmaps and session recordings to improve user experience (uses cookies)
  • Cloudflare Turnstile — Spam protection for our contact form
  • Self-hosted email (SMTP) — Email delivery for form submissions via our own mail server

5. Cookies

We use cookies and similar browser storage for two purposes: measuring traffic, and understanding how pages are read and used. This site sets no first-party advertising or remarketing cookies, and we do not sell data. One of the tools below is operated by Microsoft and may set Microsoft identifiers used for ad measurement; that is described in the Clarity section.

Google Analytics 4

GA4 sets first-party cookies — for example _ga and _ga_<container-id> — to distinguish browsers and sessions and to measure which pages are visited. Data is processed by Google on our behalf. You can refuse these cookies with the Google Analytics Opt-out Browser Add-on, or by blocking cookies or scripts for this site in your browser. Blocking them does not affect any part of the site you can use.

Microsoft Clarity

Clarity sets cookies such as _clck and _clsk and may also set Microsoft cookies — for example MUID, ANONCHK and CLID — which let it group page views into a session, generate heatmaps, and produce session replays. Replays are used to find pages that confuse visitors. Some of those Microsoft identifiers also support ad measurement on Microsoft's side. Clarity may record mouse movement, clicks, and page scrolling, and may record the text of pages you view. If you do not want this, block third-party scripts or Clarity specifically in your browser, or use a privacy extension that does so. The site works normally without it. Microsoft's handling of this data is described in the Microsoft Privacy Statement.

Strictly necessary storage

Beyond the two tools above, we do not set first-party cookies for core site functionality. Spam protection on the contact form is provided by Cloudflare Turnstile, which may set short-lived security cookies when it challenges a submission.

6. Your Rights

Depending on your location, you may have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate data
  • Request deletion of your personal data
  • Object to processing of your personal data
  • Data portability

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Form submissions are retained for up to 24 months to facilitate ongoing project discussions. Anonymized assessment events are retained for up to 24 months. Aggregated summaries may be retained longer because they do not identify individuals.

8. International Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers.

9. Children's Privacy

Our services are not directed to individuals under 13. We do not knowingly collect personal information from children under 13.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page with an updated revision date.

11. Contact Us

If you have questions about this privacy policy or our data practices, please contact us at hello@kairosys.org.