Privacy Policy

Last Updated: 31 March, 2026

Welcome to Kairosys (Pvt.) Ltd (“Company”, “we”, “our”, “us”). These Terms and Conditions (“Terms”) govern your use of our website located at Kairosys and our services. By accessing or using our Website or services, you agree to comply with and be bound by these Terms.

If you do not agree, please do not use our Website.

1. Information We Collect

Information you voluntarily provide:

Name, email address, phone number
Company name and role (if relevant)
Inquiry or service-related information

b) Technical Information

Automatically collected when you visit our Website:

IP address
Browser type and version
Pages visited, session duration
Cookies and similar tracking technologies

c) Third-Party Information

We may receive information from:

Analytics providers (e.g., Google Analytics)
Advertising or marketing platforms
Integrations you opt into (e.g., CRM tools)

2. How We Use Your Information

We use the collected data to:

Respond to inquiries and provide services
Improve our Website, products, and services
Send service-related updates or marketing communications
Monitor website performance and analytics
Ensure security and prevent fraudulent activity

We do not sell your personal information to third parties.

3. Legal Basis for Processing (GDPR Compliance)

If you are located in the EU, we rely on the following legal bases for processing your data:

Your consent (e.g., newsletter signups)
Performance of a contract
Legitimate interests (e.g., improving services, security)
Legal obligations

4. Cookies and Tracking

We use cookies and similar technologies to enhance your experience:

Necessary cookies: Required for website operation
Analytics cookies: Track visitor behavior for improvement
Marketing cookies: Optional, used for targeted promotions

You can manage or disable cookies in your browser settings.

5. Sharing of Information

We may share your information in limited situations:

Service providers: Hosting, email, CRM, analytics tools
Legal requirements: When required by law or regulation
Business transactions: In case of merger or acquisition

We require all third-party providers to follow strict data protection standards.

6. Data Retention

We retain personal data only as long as necessary to:

Fulfill the purposes described in this Privacy Policy
Comply with legal obligations
Resolve disputes and enforce agreements

Afterward, your information will be securely deleted or anonymized.

7. Security of Your Data

Kairosys implements reasonable technical and organizational measures:

Encryption of sensitive data
Access control policies
Regular security monitoring and audits

While we strive to protect your data, no method of transmission over the internet is 100% secure.

8. Your Rights

Depending on your location, you may have the right to:

Access the data we hold about you
Request correction or deletion of your data
Restrict or object to processing
Withdraw consent (where applicable)
Request data portability

To exercise your rights, contact us at [email protected]

9. Third-Party Links

Our Website may contain links to third-party websites.

We are not responsible for their privacy practices
We encourage you to read their privacy policies before providing information

10. AI & Automation Disclaimer

Kairosys may use AI/automated systems for internal analytics or client services.

AI may process data to provide insights
You remain responsible for decisions based on AI outputs
We take precautions to secure AI-processed data

11. Children’s Privacy

Our Website and services are not directed to children under 13.

We do not knowingly collect personal information from children. If we become aware of such data, we will delete it immediately.

12. International Data Transfers

As a global service provider:

Your information may be transferred to servers outside your country
Transfers are conducted according to applicable legal frameworks, including GDPR and other data protection laws

13. Changes to This Privacy Policy

We may update these Terms at any time.

Updates will be posted on this page with a revised “Last Updated” date. Continued use of the Website constitutes acceptance of changes.

14. Contact Information

If you have any questions regarding these Terms, please contact:

Kairosys (Pvt.) Ltd
Email: [email protected]
Website: https://kairosys.org